How to Work with a Caterer for a Great Event
Creating an unforgettable guest experience need not mean lost sleep because of details and logistics. It doesn’t matter if you’re hosting a corporate or personal event – you can pull off a successful event if you’re smart about it. Bring in a caterer and make sure it’s someone you can actually work with!
Setting a Budget
Before anything else, determine how much you intend to spend on this occasion. Don’t forget to consider staffing, decor, rentals as you outline your probable costs.
Getting Familiar with the Venue
Venues in most large cities come with in-house catering and it is challenging the rules will not be easy. If you’re holding the event outside of company space, see whether in-house catering or using an independent caterer is the better choice. In-house means the cost of your menu will likely be lower. However, an external caterer will be able to accommodate customization, both for the menu items and the food design. Thus, being familiar with venue guidelines from the start can save you time and help you make sounder decisions when it comes to your catering needs.
Defining Guest Experience
Spend time picturing the kind of experience you would like to give your guests. This will have a lot to do with the message you want to impart and, of course, the guests themselves. Say, do you want to your guests to gel over an interactive attraction such as a wine station? Do you want to lure in potential business? Incorporating your company logo in your food aesthetics is a great way to create an impact on your guests. And keep in mind that a great will help you make a great impression.
Yes, food can also stand for your brand. Get ready for discussions on food inspirations and what you want your guests to think of your event long after it’s done. After all, food is never just an event accessory – it’s also a talking point. If you would like to cause a media buzz from this occasion, standout culinary presentation is an easy way to do it, especially across social media.
Streamlining the Process
Vision boards made up of images will be incredibly helpful in giving your caterer a clearer picture of your desired tone for your event. You can also talk about it, but we are all visual beings – we are naturally wired to understand better with the help of our eyes. Use as many pictures as possible. More pictures mean more creativity and a wider imagination for your caterer before they actually get in the kitchen.
It’s obvious how choosing the right caterer can affect how your event turns out in the end, so make it a point to pick the right one.